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| Carbon United Soccer Club |
| Bylaws |
ARTICLE I: NAME AUTHORITY
1. The name of the organization shall be the Carbon United Soccer CLUB, Inc.
2. The "Carbon United Soccer Club, Inc." is a non-profit corporation formed March 13, 2006 under the
Pennsylvania Department of State Corporation Bureau (Entity # 586700) and shall hereafter be referred to as "Club".
3. The office of the Club is as registered with the Eastern Pennsylvania Youth Soccer Association, Two Village
Road, Suite 3, Horsham, Pa. 19044. The Federal Employers I.D. Number for the Association is 20-4636850.
ARTICLE II: MISSION & PHILOSOPHY
1. The purposes for which this non-profit corporation has been organized is to create and operate a competitive
travel soccer program for youths belonging to the Jim Thorpe Rotary Youth Sports Association (JTRYSA), the
Lehighton Area Soccer Club (LASC), the Towamensing Soccer Club (TSC), and surrounding areas.
2. The Mission of the "Club" is to teach, promote, and encourage fun, safety, good sportsmanship, skills
development, team spirit & discipline, and a general affection for the game of soccer to all players in the program. It
is also a requirement that all "Club" coaches and parents respect these basic fundamental tenets.
ARTICLE III: MEMBERSHIP, ANNUAL FEE
1. Membership shall consist of all persons age 16 and older who either are current players, coaches, or parents of
a player in good standing on a "Club" Travel Team.
2. A schedule of Membership dues and/or other assessments shall be adopted by the Board of Directors annually.
3. Members shall assist in promoting the projects and activities of the "Club" as requested by the Board of
Directors.
ARTICLE IV: BOARD OF DIRECTORS, ELECTION, TERM, POWERS & RESPONSIBILITIES, OFFICERS, REMOVAL;
1. The “Club” shall be governed by a Board of Directors consisting of all current Head Coaches, Assistant
Coaches, as appears on a club or league approved team roster, and all current Officers, Executive Board club
representatives, and Committee Heads. All Head Coaches, Assistant Coaches, Executive Board club representatives,
and Committee Heads must be approved annually by a majority of the Board of Directors at any regularly scheduled
meeting. No member may have more than one vote at any meeting regardless of number of positions held.
2. The Board of Directors shall elect, by majority vote, the Officers of the Association (President, Vice President,
Secretary, & Treasurer) annually to renewable one year terms during the November monthly meeting. The Board of
Directors shall also organize the SEVEN member Executive Board during the November monthly meeting. The seven
member Executive Board will consist of the Officers of the Association (President, Vice President, Secretary, &
Treasurer) and one representative of each of the three participating soccer clubs (JTRYSA, LASC, and TSC). Each of
the three participating soccer clubs shall be responsible to approve their representative to the Executive Board. No
member may hold more than one position on the Executive Board. The Executive Board may hold meetings as needed
in order to prepare agenda covering all issues, grievance, policy, and ruling for consideration at monthly meetings
and to execute their duties to the club. The Executive Board as a body shall be responsible to coordinate and bring
together the efforts of the various Committees and Volunteers of the Carbon United Soccer Club. Should an elected
Officer vacancy arise during the term or their lack of attendance has hindered the progress of the club’s function as
evident by the absence of three consecutive meetings or 50% of the prior year’s meetings the Directors shall elect a
replacement, by majority vote.
3. The Board of Directors shall serve an executive function for the "Club" and shall be empowered to commit the
resources of the "Club" to those obligations and purchases in furtherance of the goals of the "Club". It shall be the
function of the Board of Directors to set specific policies for the "Club", including but not limited to: player and
coaches selection; membership standards for good standing and removal; organizational rules for team
sportsmanship, playing time, and discipline; "Club" fees/dues; and league affiliation. Although responsibility for
policymaking rests with the Board of Directors, it is essential that the individual Directors understand they represent
both the concerns of the local soccer club and the general membership of the Carbon United Soccer Club, Inc. As a
result, it is incumbent on the Board to consider those views in their deliberations and to grant sufficient time at
"Club" meetings for Members to express their views.
4. The Board shall schedule regular monthly meetings, open to the Membership, and establish a webpage for the
purposes of announcing important Association business, including the agendas, minutes, and schedules of the
meetings. The Carbon United Board of Directors has a duty to include and disclose any and all known items they plan
to discuss at the next regularly scheduled board meeting in their Agenda and then circulate the Agenda to the
Membership a minimum of 10 days prior to the meeting. Failure to disclose a known item can be considered an
example of bad faith. Any decision by the Board, other than an Amendment to the By-Laws, shall require a Majority
vote of the Board of Directors. A quorum of SEVEN members of the Board of Directors, with at least THREE holding
positions on the Executive Board, and at least ONE of which is an elected Officer of President, Vice President,
Treasurer, or Secretary, is required for all meetings. Special or Emergency Meetings of the Board of Directors must be
called if requested by the President, Vice President, Treasurer, or Secretary.
5. No Member shall have a vote on the Board of Directors except in the event that, should a majority of the
Membership in attendance at a specific meeting, disagree with a specific Board decision at that meeting, they can call
for a vote to veto that decision. For the veto to be legitimate, there must be a minimum of 10 Members in
attendance (excluding the Directors) who have attended at least one of the current year's meetings (as documented
by the "Club" Secretary) and there must be at least a 66% majority of those non-Directors present in favor of the
veto.
6. Robert's Rules of Order shall be followed in all matters of parliamentary procedure unless specifically
amended/changed by these By-Laws.
7. The President shall coordinate the business of the "Club", set the agenda for and preside over Board
Meetings, and have all such powers as delegated by a majority of the Board of Directors.
8. The Vice President shall perform the duties of the President in his/her absence or at his/her direction. The Vice
President will also coordinate all committee assignments.
9. The Secretary shall record the minutes and keep attendance records for each regular or special meeting of the
Directors and "Club", keep a list of all Members and their mailing/email addresses and phone numbers, provide
notices in accordance with these By-Laws, and receive the correspondence of the "Club" and respond/report to the
President and/or Membership as appropriate.
10. The Treasurer shall keep an accounting of all funds of the "Club" and have custody of all financial documents.
The Treasurer shall report to the Board of Directors and the Membership, on a monthly basis, the financial
circumstances of the Association. The Treasurer shall prepare Federal, State, and/or Local tax returns as necessary.
Each year, the Board of Directors shall appoint an auditing committee to review the "Club" finances and present their
findings to the Board within 60 days of their appointment.
11. In the event the conduct of a member of the Board of Directors runs counter to the Mission and Philosophy
of the "Club" (as expressed in Article II of these By-Laws), or, their actions are deemed detrimental to the best
interests of the "Club", then the remaining members of the Board of Directors may remove them from the Board via
a 2/3 vote of a special meeting called for this purpose.
ARTICLE V: DISBURSEMENTS
1. No disbursement over $500 shall be made without resolution of a majority of the Board of Directors.
2. "Club" checks may be issued only with the signature of the treasurer and another officer of the Board of
Directors, (President, Vice President, or Secretary).
ARTICLE VI: COMMITTEES
1. The Board of Directors shall have the power and authority to appoint such committees as they feel necessary
for "Club" business. Such committees shall be comprised of "Club" Members and shall report their findings and make
their recommendations to the Board of Directors at the conclusion of their duties, but in no instance shall they
report to the Board less than once a year. Examples of typical committees include: Budget, Annual Tryouts, Field
Maintenance, Coaches Supervision, etc.
ARTICLE VII: GRIEVANCE PROCEDURE
1. In order to give each Member, player, parent, and coach an
opportunity to have their complaint resolved, the following procedure shall apply to all complaints or grievances:
a. If the grievance concerns a player, coach, or team, an attempt must be made to have the problem resolved by
the coach involved. Should this not be possible, then the matter should be forwarded to the Board of Directors for
review.
b. All other grievances should be submitted directly to the Board of Directors.
c. Upon receipt of a grievance, the Board of Directors shall summon the interested parties to hear testimony in a
timely manner. At the conclusion of the testimony, the Board of Directors will deliberate and then vote via secret
ballot to resolve the issue. The decision of the Board is final.
ARTICLE VIII: AMENDMENTS OF BY-LAWS
1. In order to amend these By-Laws: (1) the Membership must have at least 10 days notice of the proposed
amendment before the meeting to vote on the amendment is held; (2) there must be a minimum of 10 Members
(including Directors) present at the meeting to vote on the amendment; and (3) there must be a minimum of a 66%
majority in favor of the amendment.
Initial Draft of By-Laws prepared by M. Principe on Oct. 11, 2005.
Draft By-Laws amended on November 15, 2005.
Draft By-Laws amended and approved on February 27, 2006.
Article 4 part One, italics text, changes approved July meeting 2007.
Articles I:3. IV:1, IV:2, IV:3, IV:4, IV:5, IV:11, and V:2 changes approved
July meeting 2009.
1. The name of the organization shall be the Carbon United Soccer CLUB, Inc.
2. The "Carbon United Soccer Club, Inc." is a non-profit corporation formed March 13, 2006 under the
Pennsylvania Department of State Corporation Bureau (Entity # 586700) and shall hereafter be referred to as "Club".
3. The office of the Club is as registered with the Eastern Pennsylvania Youth Soccer Association, Two Village
Road, Suite 3, Horsham, Pa. 19044. The Federal Employers I.D. Number for the Association is 20-4636850.
ARTICLE II: MISSION & PHILOSOPHY
1. The purposes for which this non-profit corporation has been organized is to create and operate a competitive
travel soccer program for youths belonging to the Jim Thorpe Rotary Youth Sports Association (JTRYSA), the
Lehighton Area Soccer Club (LASC), the Towamensing Soccer Club (TSC), and surrounding areas.
2. The Mission of the "Club" is to teach, promote, and encourage fun, safety, good sportsmanship, skills
development, team spirit & discipline, and a general affection for the game of soccer to all players in the program. It
is also a requirement that all "Club" coaches and parents respect these basic fundamental tenets.
ARTICLE III: MEMBERSHIP, ANNUAL FEE
1. Membership shall consist of all persons age 16 and older who either are current players, coaches, or parents of
a player in good standing on a "Club" Travel Team.
2. A schedule of Membership dues and/or other assessments shall be adopted by the Board of Directors annually.
3. Members shall assist in promoting the projects and activities of the "Club" as requested by the Board of
Directors.
ARTICLE IV: BOARD OF DIRECTORS, ELECTION, TERM, POWERS & RESPONSIBILITIES, OFFICERS, REMOVAL;
1. The “Club” shall be governed by a Board of Directors consisting of all current Head Coaches, Assistant
Coaches, as appears on a club or league approved team roster, and all current Officers, Executive Board club
representatives, and Committee Heads. All Head Coaches, Assistant Coaches, Executive Board club representatives,
and Committee Heads must be approved annually by a majority of the Board of Directors at any regularly scheduled
meeting. No member may have more than one vote at any meeting regardless of number of positions held.
2. The Board of Directors shall elect, by majority vote, the Officers of the Association (President, Vice President,
Secretary, & Treasurer) annually to renewable one year terms during the November monthly meeting. The Board of
Directors shall also organize the SEVEN member Executive Board during the November monthly meeting. The seven
member Executive Board will consist of the Officers of the Association (President, Vice President, Secretary, &
Treasurer) and one representative of each of the three participating soccer clubs (JTRYSA, LASC, and TSC). Each of
the three participating soccer clubs shall be responsible to approve their representative to the Executive Board. No
member may hold more than one position on the Executive Board. The Executive Board may hold meetings as needed
in order to prepare agenda covering all issues, grievance, policy, and ruling for consideration at monthly meetings
and to execute their duties to the club. The Executive Board as a body shall be responsible to coordinate and bring
together the efforts of the various Committees and Volunteers of the Carbon United Soccer Club. Should an elected
Officer vacancy arise during the term or their lack of attendance has hindered the progress of the club’s function as
evident by the absence of three consecutive meetings or 50% of the prior year’s meetings the Directors shall elect a
replacement, by majority vote.
3. The Board of Directors shall serve an executive function for the "Club" and shall be empowered to commit the
resources of the "Club" to those obligations and purchases in furtherance of the goals of the "Club". It shall be the
function of the Board of Directors to set specific policies for the "Club", including but not limited to: player and
coaches selection; membership standards for good standing and removal; organizational rules for team
sportsmanship, playing time, and discipline; "Club" fees/dues; and league affiliation. Although responsibility for
policymaking rests with the Board of Directors, it is essential that the individual Directors understand they represent
both the concerns of the local soccer club and the general membership of the Carbon United Soccer Club, Inc. As a
result, it is incumbent on the Board to consider those views in their deliberations and to grant sufficient time at
"Club" meetings for Members to express their views.
4. The Board shall schedule regular monthly meetings, open to the Membership, and establish a webpage for the
purposes of announcing important Association business, including the agendas, minutes, and schedules of the
meetings. The Carbon United Board of Directors has a duty to include and disclose any and all known items they plan
to discuss at the next regularly scheduled board meeting in their Agenda and then circulate the Agenda to the
Membership a minimum of 10 days prior to the meeting. Failure to disclose a known item can be considered an
example of bad faith. Any decision by the Board, other than an Amendment to the By-Laws, shall require a Majority
vote of the Board of Directors. A quorum of SEVEN members of the Board of Directors, with at least THREE holding
positions on the Executive Board, and at least ONE of which is an elected Officer of President, Vice President,
Treasurer, or Secretary, is required for all meetings. Special or Emergency Meetings of the Board of Directors must be
called if requested by the President, Vice President, Treasurer, or Secretary.
5. No Member shall have a vote on the Board of Directors except in the event that, should a majority of the
Membership in attendance at a specific meeting, disagree with a specific Board decision at that meeting, they can call
for a vote to veto that decision. For the veto to be legitimate, there must be a minimum of 10 Members in
attendance (excluding the Directors) who have attended at least one of the current year's meetings (as documented
by the "Club" Secretary) and there must be at least a 66% majority of those non-Directors present in favor of the
veto.
6. Robert's Rules of Order shall be followed in all matters of parliamentary procedure unless specifically
amended/changed by these By-Laws.
7. The President shall coordinate the business of the "Club", set the agenda for and preside over Board
Meetings, and have all such powers as delegated by a majority of the Board of Directors.
8. The Vice President shall perform the duties of the President in his/her absence or at his/her direction. The Vice
President will also coordinate all committee assignments.
9. The Secretary shall record the minutes and keep attendance records for each regular or special meeting of the
Directors and "Club", keep a list of all Members and their mailing/email addresses and phone numbers, provide
notices in accordance with these By-Laws, and receive the correspondence of the "Club" and respond/report to the
President and/or Membership as appropriate.
10. The Treasurer shall keep an accounting of all funds of the "Club" and have custody of all financial documents.
The Treasurer shall report to the Board of Directors and the Membership, on a monthly basis, the financial
circumstances of the Association. The Treasurer shall prepare Federal, State, and/or Local tax returns as necessary.
Each year, the Board of Directors shall appoint an auditing committee to review the "Club" finances and present their
findings to the Board within 60 days of their appointment.
11. In the event the conduct of a member of the Board of Directors runs counter to the Mission and Philosophy
of the "Club" (as expressed in Article II of these By-Laws), or, their actions are deemed detrimental to the best
interests of the "Club", then the remaining members of the Board of Directors may remove them from the Board via
a 2/3 vote of a special meeting called for this purpose.
ARTICLE V: DISBURSEMENTS
1. No disbursement over $500 shall be made without resolution of a majority of the Board of Directors.
2. "Club" checks may be issued only with the signature of the treasurer and another officer of the Board of
Directors, (President, Vice President, or Secretary).
ARTICLE VI: COMMITTEES
1. The Board of Directors shall have the power and authority to appoint such committees as they feel necessary
for "Club" business. Such committees shall be comprised of "Club" Members and shall report their findings and make
their recommendations to the Board of Directors at the conclusion of their duties, but in no instance shall they
report to the Board less than once a year. Examples of typical committees include: Budget, Annual Tryouts, Field
Maintenance, Coaches Supervision, etc.
ARTICLE VII: GRIEVANCE PROCEDURE
1. In order to give each Member, player, parent, and coach an
opportunity to have their complaint resolved, the following procedure shall apply to all complaints or grievances:
a. If the grievance concerns a player, coach, or team, an attempt must be made to have the problem resolved by
the coach involved. Should this not be possible, then the matter should be forwarded to the Board of Directors for
review.
b. All other grievances should be submitted directly to the Board of Directors.
c. Upon receipt of a grievance, the Board of Directors shall summon the interested parties to hear testimony in a
timely manner. At the conclusion of the testimony, the Board of Directors will deliberate and then vote via secret
ballot to resolve the issue. The decision of the Board is final.
ARTICLE VIII: AMENDMENTS OF BY-LAWS
1. In order to amend these By-Laws: (1) the Membership must have at least 10 days notice of the proposed
amendment before the meeting to vote on the amendment is held; (2) there must be a minimum of 10 Members
(including Directors) present at the meeting to vote on the amendment; and (3) there must be a minimum of a 66%
majority in favor of the amendment.
Initial Draft of By-Laws prepared by M. Principe on Oct. 11, 2005.
Draft By-Laws amended on November 15, 2005.
Draft By-Laws amended and approved on February 27, 2006.
Article 4 part One, italics text, changes approved July meeting 2007.
Articles I:3. IV:1, IV:2, IV:3, IV:4, IV:5, IV:11, and V:2 changes approved
July meeting 2009.
| BY-LAWS OF THE CARBON UNITED SOCCER CLUB, INC. Amended July, 2009 |